The FSPC program is able to print three (3) reports that are accepted by the Supreme Office. They are the Data Change Report, Officers, and Service Personnel Positions.

The Data Change Report replaces a Form 100, and reports any change in a member’s information. This report prints all the changes made since the last time the report was run. When you installed the FSPC program, you should have first run the Data Change Report to update the file with the current member information. This step was written in the Getting Started instructions included on the FSPC CD-ROM, and on the web site. Any changes that you made since the initial running of the report will be included in the next Data Change Report.

After running the report, you will be asked if you want to update the Data Change Information. If you click OK, then the report will be cleared and updated, and will begin recording data change information as of that day. If you click Cancel, then the report will not be cleared.

This report takes the place of Form 185 - Report of Officers Chosen for the Term. Before you can use this report, all officers must be entered by going to the Setup menu and choosing Officers. Remember, according to Knights of Columbus laws of the order, a member can only hold one office at a time. If you enter one member for two or more offices, the program will pick only one to print. Also if the officer is re-elected to the position, you do not need to add him to the office again. Instead change the council year at the top of the screen. The Officers report can be printed out by going to the Output menu, choosing Reports, Labels, Letters, then selecting Supreme on the left side of the window, and then highlighting Officers from the center list. If you find that your Officers report does not contain the names that are assigned to the offices, you should assign the office temporarily to another member and then reassign it to the proper member (be sure to delete the office from the temporarily assigned member’s record in their Fraternal screen) – this usually solves the problem.

This report takes the place of Form 365 - Service Program Personnel Report. Before this report will print, you need to add the correct positions to the members’ Fraternal screen. Go to the Edit menu, choose Members, and then click on the Fraternal tab to display this screen.

Click on Add (where the hand is pointing) and choose an office from the list that appears. If you need to add another position to the list, go to the Setup menu and choose Tables. Click on Service on the left side, then click the Add button, and type in the name of the position. Now, when you are in the Fraternal screen of a member, you will see this new position on the list of choices.

Once the positions have been entered, then you are ready to print the report. Go to the Output menu, choose Reports, Labels, Letters, and click on Supreme on the left side. Then choose Service Personnel Positions and run the report.

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