After entering member payments into FSPC, you can print reports to show who has paid for a particular batch.

By using the instructions listed in Entering Payments for Member Dues, you can enter payments for the members. (You can also enter in transactions directly to the member’s ledger.) After Posting the payments, click on the Output menu and select Reports, Labels, Letters. Click on Treasurer on the left and click on Member Payment Trial Balance.

Set the Output to Printer and click on Run. The report will list all of the payments that you entered into the system. You should check this report with the payments that you received. Once you deem that this information is correct, close the Run Reports window. Now click on Procedures, and select Process Council Receipts. This will take the unbatched payments in the members’ ledgers and enter them into the Council Transaction area. These receipts will now be grouped into a batch and given a batch number. This batch number will appear in the Council Transactions screen with the Description "Member Receipts". Note the batch number that is given to the transaction in the Council Transaction area.

Now go back into the Reports, click on Treasurer, select Member Payments, and click on Modify. Click on the Operator for Field 1 and select Equal to and enter the batch number. Do the same for Field 2. Close the Query Builder window and click on Run. This will give you the final list of all the member payments in that batch.

To get a report of the members who still owe the council money, click on the Outstanding Balance Report.

1/29/02