The Funds Transfer Report is given to the Treasurer along with any receipt that you have received, such as members’ payments.

Once you receive payments, enter them into the appropriate areas - either using Enter Member Receipts (see Entering Payments for Members’ Dues help-sheet) or in the Council Transaction area. You should print a Funds Transfer Trial Balance report for any receipt entered in the Council Transaction area and a Member Payments Trial Balance for any member payment. Check these reports with the receipts that you have. If there are any discrepancies, go through and make the corrections to the information.

Once everything is correct, click on the Procedures menu and select Process Council Receipts. Click on OK to batch the transactions. This closes the transactions and now this batch can be used in the Funds Transfer Report. If a transaction is not closed/batched, then it can be viewed in a trial balance report. Once it is closed/batched, it can be viewed in the other reports.

If you did not enter any member receipts, the program will add a Member Receipt of $0.00, which can be deleted in the Council Transactions area.

Once the receipts have been processed, you can print a Funds Transfer report. The report will default to the last batch that was processed. You need to print two (2) copies and give both to the Treasurer. The Treasurer needs to sign one of the copies and return it to you for your records.

You may reprint a Funds Transfer report using the Funds Transfer Reprint report. When you select this report, you need to modify the query by clicking on the Modify button on the right of the reports screen. Set the numbers to the batch that you want to reprint. See the Queries help-sheet for more information about queries.

1/29/02