|
Assemblies can now use FSPC!
In the May 2005 revision of the Faithful Comptroller Handbook, a page is
devoted to FSPC Work-arounds for assemblies. Below is a reproduction of
the information on page A-7.
FSPC WORK-AROUNDS FOR ASSEMBLIES
FSPC software was developed specifically for use by local Knights of
Columbus council. However, many faithful comptrollers have found it useful
at the assembly level as well. While it is necessary to tolerate council
terminology, the member ledger, assembly set-up, billing, and membership
card printing functions are essentially the same for the assembly as they
are for a council.
There are two areas, however, that present situations that the software
cannot handle. They are as follows:
- FSPC cannot print a "Final Notice" for use during the billing
process. The software can handle the printing of both "First Notice" and
"Second Notice." However, for the third or final notice it prints a
"Notice of Intent to Suspend" which is not used at the Fourth Degree
level. There is no system solution for this problem. Fortunately, the
need to mail a "Final Notice" to assembly members is usually rare. But
if the occasion should arise, we recommend simply sending the Final
Notice (#425) used with the manual billing process. An alternative would
be to print the "Second Notice" again, lining through "Second" and
writing "Final."
- The format of the sheet-fed Fourth Degree membership card (#2723)
replicates the council membership card layout. Thus, by utilizing Item
#2723, the faithful comptroller can print the membership cards for each
sir Knight in his assembly. However, the software is designed to print
either "1st," "2nd," or "3rd" in the degree field. Thus, "3rd" degree
will overprint the preprinted red "4th" which appears on the card.
Each member ledger must be updated to reflect dues paid to calendar year
end--December 31--prior to printing.
The aforementioned two issues as well as council terminology must be
tolerated until a dedicated software package is available for use by
Fourth Degree assemblies. However, most faithful comptrollers will find
that the software expedites greatly the duties associated with their
office. |
